Curriculum Procedures

Last Updated: 

Oct 18 2018

Step ONE:

Creation of Moodle Courses

Curriculum Moodle courses for an upcoming semester will be created when courses are entered into Colleague (StormTrac) with a process that runs each day at noon and midnight.  To access an already created Moodle course, look within the Moodle Navigation block --> My Courses.  Note:  All curriculum courses must have a Moodle course that, at the very least, contains the course syllabus and course grades.  Instructors are not allowed to combine course sections into one Moodle course (video conferencing courses are the only exception).

Step TWO:

Student Enrollment

IT will load students into all Moodle courses prior to the start of classes.  Depending on the weekday that classes begin, this can be done up to a couple of days prior to the start date.  Keep in mind, students are not able to add an online course after the second day of the Academic Period.  An Academic Period is defined as an academic term or subdivision of an academic term during which the College schedules a set of course sections (i.e. 16 week, 1st 8 week, 12 week).  Enrollment in Moodle will be updated each day at noon and midnight after the start of the semester.  When a student's drop has been processed in Records and entered into Colleague (StormTrac), this will be reflected in Moodle after noon or midnight that day.


Course Entry Assignment

All online and hybrid courses are required to have an online entry assignment in the form of a Moodle quiz.  It should be clearly communicated to the students that completion of this assignment counts as their enter date.  If it is not completed by the census date, then the student will be removed from the course.  Students that do not complete the entry assignment or in the case of a hybrid course, neither submit the assignment or attend a face-to-face class by the census date, should be labeled as a No Show in StormTrac Web Attendance (See Step FIVE).  Traditional face-to-face courses do not require a course entry assignment.  In this case, instructors should count the first day a student attended as the enter date.

Sample Moodle message for an online course:  Students must complete the entry assignment by __ (census date) or they will be dropped from the course.
Sample Moodle message for a hybrid course:  Students must either attend a face-to-face class session or complete the entry assignment by __ (census date) or they will be dropped from the course.

Instructors can find their course's census date on StormTrac or on the Section List provided by the Student Records office during the first week of the term.

Step FOUR:

Making Courses Available on the First Day

When any Moodle course is created, by default, it is available to instructors and unavailable to students.  IT will make all courses available between 7:30am and 8am on the first day of classes.  Note:  All courses operating on a different schedule from a 16 week or 8 week course should be made available and unavailable by instructors.  This can be done through the Administration block in Moodle.  Click on the Edit Settings link within the Course Administration area.  Look for the option that says Visible.  Choose the appropriate option:  Show.  Scroll down and save changes.

Step FIVE:


Census Report:  Instructors are required to record an enter date that is within the first 10% of the course for each student and each roster in StormTrac.  Every course has a census date and it can be found in StormTrac or on the Section List provided by the Student Records office during the first week of the term.  For face-to-face courses, the enter date is the first time a student physically attends a class.  For online courses, this is the date the student completes the online entry assignment in Moodle.  For hybrid students, faculty record two enter dates: the first time the student physically attends class and the date the student completes the online entry assignment.  If the student does not enter the course during the 10% period, the student should be marked as a No Show and will not remain in the course.  For more details on completing census roster entry, access the following resources:

Census Roster Entry PDF
Census Roster video (Traditional Course)
Census Roster video (Online Course)
Census Roster video (Hybrid Course or Multiple Rosters)

Daily Attendance:  Instructors can choose to keep their daily attendance in Starfish.  Starfish can be accessed from the home page of Moodle.  Access to courses in Starfish will generally not be available until the afternoon of the first day of class.  For more details on reporting daily attendance, access the following resources:

How to Take Attendance Video
How to Take Attendance PDF
How to Take Attendance Video (for a Contact Hour Course)

Step SIX:


DCCC utilizes Starfish as a comprehensive student success system.  To facilitate connections between DCCC faculty and their students, faculty should update their profile in Starfish.  Instructors should also add their office hours into Starfish so that students can easily schedule appointments online and will be more likely to seek assistance when needed.  Instructors are also expected to complete progress surveys for students through Starfish at three points during the term.  Instructors should raise flags for students they have concerns about and provide positive reinforcement for students who are doing well by raising a Kudos flag.  It is encouraged to provide Kudos not only to the top performers in a course but to students who may have been struggling and have put forth extra effort to improve their performance or bring up a course average.  

For more assistance with Starfish, access the following videos:

Update Your Starfish Profile Video 
How to Create Office Hours Video
Setting Up Appointment Notifications Video

Respond to a Progress Survey Video


Grade Reporting

Grades in Moodle:  Instructors should maintain current grades for every course in the Moodle gradebook throughout the semester.  Grades should also be exported from Moodle, at the very least, at midterm time and after final exams for record keeping.  The gradebook can be exported through the Moodle Administration block -->  Course Administration --> Grades --> Export tab.  For assistance setting up a Moodle course grade book, visit DCCC Moodle Resources webpage.

Midterm Progress Report:  Instructors will receive a Midterm progress Survey through Starfish and are required to enter a midterm status of (S)atisfactory, (M)arginal, or (U)nsatisfactory for each student.

Grades in StormTrac:  Final grades should be reported in StormTrac at the end of the course.  For more details on grade reporting, access the following resources:

Grade Roster Entry PDF
Grade Roster Entry Video


Course Removal

Moodle courses will be archived and removed from Moodle one year after the course has ended.  Instructors should retrieve course data prior to the course being removed.