Continuing Ed Procedures

Last Updated: 

Oct 4 2016

DCCC Continuing Education (Con Ed) courses are different from Curriculum in that each course has a varied start and end date from the next.  Therefore, we have a different procedure for creating and managing continuing education courses. 

Step ONE:

Requesting a Moodle Course

All Con Ed Moodle course shells should be requested through the following Course Request Web Form.

Note:  Con Ed courses follow this general flow:  A template must first exist.  Templates are the basis for all future live courses.  Templates WILL NOT contain students.  When a live course is needed, a new Moodle course shell should be requested as a copy of the template.

  1. Request a Moodle Course:  The requestor needs to know his/her Moodle username, the course name (Ex.  Effective Teacher Training), course ID (Ex.  EDU-3002), Year and Term in which the course ends (Ex. 2016CE1), and CID # (Ex. 25678).  Contact your supervisor for the information detailed above. 
  2. Course Location:  Courses are usually created within 1-3 business days.  Once created, courses can be found in Moodle within the Navigation block.  Templates are located in the CE Templates category.  Live courses are located in the Continuing Education category.

See Step Two and Step Three for details on loading students and making the course available.


Step TWO:

Loading Students

When registration for the course is complete, a help ticket should be completed requesting that the students be loaded into a specific Moodle course (Ex.  EDU-3002-B1-2013CE1).  Please include the CID # in the help ticket.  If you are unsure of the help ticket process, please contact your supervisor or administrative support staff in your area.

 

Step THREE:

Course Availability at the Start of Class

The Moodle course must be made available to students on the first day of classes by someone from continuing education (admin assistant, instructor, supervisor).  It is important, for auditing reasons, to NOT open the course before the course start date.  To make the course available or unavailable, go to the Administration block in Moodle.  Under the Course Administration menu, select the Edit Settings link.  Look for the option that says Visible.  Choose the appropriate option:  Show.  Scroll down and save changes.

 

Step FOUR:

Course Availability after Class has Ended

The Moodle course must be made unavailable to students after the course has ended by someone from continuing education (admin assistant, instructor, supervisor).   To make the course available or unavailable, go to the Administration block.  Under the Course Administration menu, select the Edit Settings link.  Look for the option that says Visible.  Choose the appropriate option: Hide .  Scroll down and save changes.

 

Step FIVE:

Close Out Process

Please consult your supervisor as some departments may require additional steps to those listed below in the close out process.

A)  Collect entry assignment data.
For a Moodle quiz, click on the quiz link and export the results found within the Results option on the Navigation block.
For a Moodle assignment, click on the assignment link.  Then click on the view/grade all submissions option and use the internet browser’s option to print the page.

B)  Collect final exam data. 
Follow the steps outlined in part A above for the final exam.

C)  Export the Moodle gradebook.  Go to the Grades link and navigate to the Export tab across the top.  Choose Excel spreadsheet at the top and then make sure the appropriate columns of the gradebook are selected.  Then click submit.

Moodle courses will be archived and removed from Moodle two years after the course has ended.  Instructors should retrieve course data prior to the course being removed.