Financial Aid

Last Updated: 

Jan 1 2015

The College makes every effort within available financial aid resources to assist students who lack the financial means to obtain a college education. The student and his/her family are expected to make reasonable contributions to meet college expenses. Financial assistance may be available to a student through the College in the form of federal and state grants, scholarships, federal work-study program, and federal student loans.

The primary purpose of financial aid at DCCC is to help pay for tuition, fees, books, and supplies. Opportunities for financial aid, though not unlimited, are within the reach of almost every student who can show satisfactory academic progress, graduation from high school or GED® completion, and demonstrate financial need. Financial aid is awarded when a student has been admitted to a program of study, submitted the FAFSA (Free Application for Federal Student Aid), and financial aid requirements are complete. This must be done by the posted priority deadlines listed on the College’s website. In order for students to continue receiving financial aid, they must apply annually to demonstrate financial need and maintain satisfactory academic progress.

High School Transcripts and Financial Aid Policy

The United States Department of Education requires the college to refrain from awarding federal financial aid to students with a high school diploma that was issued based only on a test and/or payment of fees.  This requirement also applies to some state financial aid awarded through the North Carolina State Education Assistance Authority.

As a measure of validation under this requirement, the college will not award federal or state financial aid to students who have been issued a high school diploma based only on a test and/or payment.

In accordance with federal student aid policy, one resource the college may consider in making a determination on the validity of a high school diploma is the North Carolina Department of Public Instruction or department of education in the state in which the high school is located.  The college is also permitted to consult with other colleges when checking for the established validity of high school diplomas.

The United States Department of Education recognizes that students who have completed a GED, an Adult High School Equivalency Diploma or homeschooling at the secondary level as defined by state law are qualified to receive federal student aid.  Therefore, the college will award federal and state financial aid to students who have earned a GED, Adult High School Equivalency Diploma or completed homeschooling as defined by state law.

These standards do not apply to college admission and placement policies.

Federal Aid Programs

Federal Pell Grant

The Federal Pell Grant Program is a financial aid entitlement program for students who attend a post-secondary institution and have not received a bachelor’s degree or have not received more than six years (or its equivalent) of maximum Pell eligibility (which ever comes first). All students seeking financial assistance begin the application process by completing the FAFSA (Free Application for Federal Student Aid) at www.fafsa.gov. Davidson County Community College’s federal code is 002919 and must be listed on the FAFSA for DCCC to receive student application information. To be eligible, a student must have a high school diploma from an accredited school or state-approved home school or GED, enter an eligible college program, and be enrolled in that program. Satisfactory academic progress is required to continue to receive federal financial assistance. The grant will not fund audited courses or those that do not contribute to the timely completion of the student’s approved program of study. The student should consult with his/her academic advisor to assist with appropriate course selection.

Federal Supplemental Educational Opportunity Grant

The Federal Supplemental Educational Opportunity Grant (SEOG) is for students who have demonstrated exceptional financial need based on FAFSA results. This grant varies in amount and is awarded based upon student need. Students are encouraged to complete the FAFSA early, as SEOG funds are very limited and awarded on a first-come, first-served basis.

Federal Work-Study

The Federal Work-Study program utilizes funds to provide part-time campus employment for students with financial need to help with educational expenses. Students who are enrolled at least halftime may work an average of 10-16 hours per week. Students are paid monthly, based on the number of hours worked the preceding month. The allocation of work-study funds is limited to availability of position, completion of financial aid eligibility and individual student financial need.

Federal Student Loans

The Federal Direct Student Loan Program provides loans to help students pay for college educational costs not covered by other financial resources. Loans are federal funds that must be repaid by the student-borrower regardless of program completion. Davidson County Community College determines the maximum amount of loan eligibility based upon financial need, student classification, and cost of attendance. Students must be enrolled in six credit hours to be eligible for student loans.

North Carolina State Aid Programs

North Carolina Community College Grant

The North Carolina Community College Grant is designed to assist students who (1) qualify as bona fide residents of North Carolina for tuition purposes, (2) enroll in a minimum of six semester hours of credit in fall and spring semesters at a North Carolina Community College, and (3) demonstrate financial need based on FAFSA results.

North Carolina Education Lottery Scholarship

The North Carolina Education Lottery Scholarship is designed to assist students who (1) qualify as bona fide residents of North Carolina for tuition purposes, (2) enroll in a minimum of six hours of credit in fall and spring semesters at a North Carolina Community College, and (3) have demonstrated financial need based on FAFSA results.

The college will refrain from awarding state financial administered though the North Carolina State Education Assistance Authority to students with a high school diploma that was issued based only on a test and/or payment of fees.  The full high school diploma policy may be found in this catalog under Financial Aid Programs – Federal Pell Grant.

Scholarships

The Davidson County Community College Foundation, Inc., through the generosity of local industries, businesses, professional organizations, civic clubs, and individuals, provides scholarships. The scholarship program consists of two types of awards: merit-based scholarships and need-based scholarships. While the majority of scholarships are need-based, additional criteria may further direct the awarding of many need-based and merit-based scholarships. Awards may provide tuition assistance and require the recipient to maintain a minimum GPA (grade point average). Scholarships are typically awarded for one academic year beginning with the fall semester, with preference given to second-year students. Students must complete the FAFSA (Free Application for Student Financial Aid) each year in order to be eligible for scholarships. The Financial Aid Office and the College’s website provide scholarship information, application forms and deadlines.

Special Circumstances

Students and their families are primarily responsible for financing education expenses; however, the FAFSA may not always accurately reflect changes in a family’s household size or income. Students whose families have experienced change to household size income, or anticipated expenses may request Professional Judgment Request Form for re-evaluation of their financial aid eligibility information through the Financial Aid Office.

Any student who finds it difficult to continue his/her education due to such changes should submit a completed Professional Judgment Request Form, along with the required supporting documentation, to the College’s Financial Aid Compliance Officer. The Compliance Officer will verify the current FAFSA data and determine if Professional Judgment is appropriate. The decision of the Financial Aid Compliance Officer is final.

Satisfactory Academic Progress Policy and Time Limitations

Federal regulations require that colleges establish minimum standards of satisfactory academic progress (SAP) for students receiving financial aid that is at least as strict at that for all general students. Financial aid students are expected to achieve satisfactory grades and progress toward the completion of their program in a reasonable period of time and within a reasonable number of credit hours. It is the responsibility of students to be aware of their Satisfactory Academic Progress status for financial aid eligibility because their progress will be reviewed at the end of each term. SAP is evaluated by both qualitative (GPA) and quantitative (completion percentage) standards and there are limits on how long a student may receive aid.

SAP Requirements

•   Qualitative standard: Students must maintain a minimum cumulative grade point average (GPA) of 2.0.

•   Quantitative standard: Students must successfully complete 67% of the cumulative credit hours attempted.

o   Hours attempted are measured at the 10% (census date) of the term.

o   Successful completion means the student receives a passing final grade on the DCCC transcript.

o   Example: if the student attempts 12 credit hours during a term, the student must successfully complete 8 credit hours to meet the 67% standard (12 hours attempted x 67% = 8 hours).

•   Time Limit Standard: Students may not exceed 150% of the Maximum Time Frame for their original program. Maximum time frame is measured in credit hours.

o   When the 150% maximum time frame has been reached, financial aid will cease even if the student is meeting other measures of SAP.

o   Clock-hour programs such as Cosmetology, Esthetics, 1st-year Therapeutic Massage and BLET are an exception and are only allowed 100% of the program length for completion.

o   Example: if an associate degree requires 64 credit hours for completion, a student may attempt a maximum of 96 hours before exceeding eligibility (64 credit hours x 150% = 96).

•   Effective July 1, 2012 there is a 6-year lifetime limit on the use of the Pell Grant.

o   The measure refers to Lifetime Eligibility Used or LEU.

o   Students have eligibility for no more than six academic years (or its equivalent) of full-time Pell Grant funding.

o   This will be calculated by the federal processors.

o   Part-time students will have the terms reviewed on a fractional basis.

o   Those planning to transfer to a 4-year institution should not exhaust more than 6 of their full-time semester awards at DCCC to allow for remaining eligibility to complete their first bachelor’s degree.

  • A maximum of 30 credit hours of Pre-curricular classes may be attempted and counted towards enrollment for financial aid purposes. After reaching or exceeding 30 attempted hours, no further federal or state aid may be paid for those courses.

SAP and Maximum Time Frame Factors

•   Audits – Audited courses may not be counted towards the total number of hours of enrollment for a term as no credit will be earned.

•   Incompletes – Incompletes (I) will not affect a student’s GPA in the SAP review because it is temporary and will be replaced with a final grade. SAP will be evaluated on the final grade during the next term’s review.

•   Pre-curriculum (Developmental) Courses – Pre-curriculum courses (courses numbered less than 100) are allowed and calculated in a student’s enrollment status for students needing skill-building course work. A maximum of 30 credit hours of pre-curriculum work is allowed and these hours are considered in SAP calculations. After the maximum has been met, no further federal or state aid may be disbursed for pre-curriculum hours.

•   Repeats – Courses may be repeated by students. When a course is repeated the most recent final grade will be used to determine eligibility. The previous hours attempted will be counted as hours attempted when reviewing SAP completion rate and maximum time frame.

•   Summer Courses – Summer Session grades and hours attempted and earned will be included in the calculation of SAP as for any other term.

•   Transfer Credits – Hours accepted from other institutions and evaluated in the student’s current program are included in the calculation of the completion rate and maximum time frame. Transfer hours count both as hours attempted and hours completed.

•   Withdrawals – Withdrawals (W) Withdrawal-Failing (WF) and Withdrawal-Passing (WP) adversely affect a student’s SAP by reducing the number of hours successfully completed and may result in a recalculation of a student’s award for the term.

Evaluation and Financial Aid Statuses

Satisfactory Academic Progress (SAP) will be evaluated at the end of each term after final grades have been posted with the Records Office. Students will be notified of their status via their DCCC email account.

•   Satisfactory – Students in their first term at DCCC or those who have attended and meet or exceed the SAP requirements are considered in satisfactory status for financial aid purposes.

•   Financial Aid Warning – The first term a student fails to meet SAP, the student will be notified that he or she has been placed on financial aid warning for the next academic term. The student may continue to receive financial aid during the warning term, but must improve GPA and/or completion rate to prevent progressing to financial aid probation.

•   Financial Aid Suspension – The second or subsequent term a student does not meet SAP, the student will be notified that financial aid has been suspended.

Appeals

Students may appeal the Suspension of Aid if there were extenuating circumstances affecting their academic performance within 30 days of notification of their status.

•   Appeals must be include the Financial Aid (SAP) Appeal Form as a cover sheet accompanied by a statement and any other supporting documentation.

•   The appeal must detail the circumstances resulting in the students of unsatisfactory progress such as:

o   Extended illness/injury of student or family member (documentation is required),

o   Death of a relative (documentation is required),

o   Change of program (documentation is required).

•   Students should schedule a SAP review appointment with the Financial Aid Office to discuss the appeal.

•   Students awaiting review of SAP appeals are responsible for any enrollment charges. Financial aid will not be available, nor students’ school charges held.

Students will be notified of the results of the appeal via their DCCC email account.

•   Successful appeals will result in the students returning to the status of Probation (on Appeal).

o   Probation on Appeal status requires students to meet a higher term-based standard for SAP evaluation. This is in an effort to improved cumulative SAP measures in the shortest possible time.

o   Students granted Probation on Appeal (unless otherwise documented) must earn a minimum term-based GPA of 3.0 and complete 100% of term hours attempted.

o   Students meeting Probation on Appeal standards will be granted continued Probation on Appeal status and the same term-based requirements will continue until the student achieves cumulative SAP standards and returns to Satisfactory status.

Students who are unsuccessful in meeting probation on appeal standards will have financial aid at DCCC terminated.

•   Denial of appeal will be communicated to the student in the SAP meeting and via campus email. Denial of appeal will result in financial aid termination.

Students not satisfied with the result may appeal the decision following the process outlined in the College’s General Complaint Policy, beginning with Step 2. 

Reinstatement of Financial Aid

Students whose aid has been terminated may seek reinstatement of financial aid after meeting Satisfactory Academic Progress standards. He/she must also present evidence of meeting all SAP standards for at least two consecutive terms and include at least 12 total credit hours.

•   Requests for reinstatement of financial aid must include the Financial Aid Reinstatement Form as a cover sheet accompanied by a statement regarding the circumstances now contributing to the student’s progress.

•   Reinstatement requests must include an official transcript from a regionally accredited college demonstrating the student meeting all SAP standards since Suspension of Aid and within the last 5 years.

•   Reinstatement requests should be submitted to the Financial Aid Compliance Officer and will be reviewed within 15 business days of receipt.

•   Students awaiting review of reinstatement requests are responsible for any enrollment charges. Financial aid will not be available, nor students’ school charges held during this time.

Students will be notified of the results of the review via their DCCC email account.

Withdrawal and Return of Federal and State funds Policy for Financial Aid Students 

Federal financial aid is awarded to eligible students under the assumption that they will remain enrolled for the full length of the enrollment period. It is earned by students in a prorated manner based upon the percentage of the term they attend. If a student completely withdraws, resulting in zero current hours of enrollment, the school must determine if there is a portion of financial aid that is unearned. The review of withdrawals will take place within 30 days of the processed withdrawal form and return of funds completed no later than 45 days after.

•   Students receiving federal financial aid who find it necessary to withdraw from all classes after the 10% census date, but before completing 60% of the academic term will have the amount of their federal and state financial aid award(s), recalculated.

o   Students are responsible for submitting the Schedule Change Form to the Office of Academic Advising to officially withdraw from classes. The last date of enrollment is supplied by instructors on this form and is recorded by the Records Office.

o   Students may be required to contact the Financial Aid Office to ensure they are informed of the impact the total withdrawal may have on their current award and ability to meet satisfactory academic progress (SAP) requirements.

•   If, in the recalculation, the student has earned federal financial aid funds for the current term that have not yet been disbursed, a Post-withdrawal Disbursement of Federal Financial Aid will be processed and mailed to the student.

•   Recalculation of financial aid may result in overpayment and the need to return funds to the appropriate federal and/or state program(s) such as direct loans, Pell and other federal and state scholarships and grants.

o   When an overpayment has been calculated, the student must repay any unearned portion of the award to the College. The College will return the funds to the appropriate federal and/or state programs.

o   Unearned aid is returned to federal programs in the following order (unless the student did not receive aid from that source): Unsubsidized Direct Loans, Subsidized Direct Loans, PLUS Loans, Pell Grant, SEOG, other federal grant programs.

•   The amount of federal aid to be returned (overpayment) is calculated by multiplying total institutional charges (tuition and fees) by the percentage of unearned aid.

o   The earned portion of federal financial aid is determined by dividing the number of days completed by the student by the total days in the term. This determines the percentage of the term completed and the percentage of aid earned by the student.

o   The unearned portion of financial aid will be 100% minus the percent earned.

o   Unearned aid shall be returned first by the College from the student’s account.

o   If the total amount of unearned aid is greater than the amount returned by the College from the student’s account, the student owes an overpayment to DCCC.

o   The student will be responsible for any portion of institutional charges outstanding after financial aid funds are returned and will be billed accordingly.

o   E-mail notification will be sent to the student’s campus e-mail to notify them of the calculation. Students must check their StormTrac account for the exact amount of the return owed to DCCC if applicable.

o   If the student fails to repay their portion of the refund to the College, within 45 days the debt will be reported to the U.S. Department of Education as an overpayment and federal aid eligibility will be lost until satisfactory arrangements are made to pay the debt.

Consumer Information and Gainful Employment

Find information on the college website for Consumer Information and Gainful Employment.

Department of Veteran Affairs

The College is approved by the North Carolina State Approving Agency for the enrollment of persons eligible for education assistance benefits from the U.S. Department of Veteran Affairs. Anyone seeking additional information regarding benefits should contact the College Veteran Service/Financial Aid Counselor in Enrollment Services located on the first floor of the B. E. Mendenhall, Jr., Building and are also encouraged to visit www.gibill.va.gov.

Course Load for Veterans, Dependents and Reservists

A student receiving Department of Veteran Affairs benefits is required to enroll in a full-time academic load (12 or more credit hours each semester in order to receive full educational benefits. Students enrolled for 3/4 or 1/2 of the full-time requirements are eligible for prorated compensation. Students enrolled less than 1/2 time status are compensated for in-state tuition and fees only. Additional information is available from the Financial Aid/Veteran Affairs Representative at the College.

Workforce Investment Act Program

This program sponsors students who are preparing themselves for a job or career in Davidson County’s local labor market. Financial assistance may be provided for skills training to include degree, diploma, and certificate programs, as well as occupational related training offered through the Workforce and Continuing Education Division.

•   Financial assistance is evaluated by an employment counselor through the student’s county of residence. The applicant must meet economic and employment guidelines.

•   An applicants’ ability to be successful in selected curriculum is evaluated.

•   Students must attend full-time as defined by the curriculum.

•   Students must maintain a minimum “C” or 2.0 GPA.

How to Apply

Applicants must apply through Davidson Works or the JobLink Career Centers, participating partners in the JobLink Career Center systems in Davidson and Davie counties. Locations are:

Lexington Office:
Davidson Works
555A West Center Street Extension
336.242.2065 

Thomasville Office:
JobLink Career Center
211 West Colonial Drive
336.474.2655 

Mocksville Office:
Davie WIA
450 W. Hanes Mill Road, 2nd Floor
Winston-Salem
336.776.6720

Report of Performance Measures and Standards

Refer to the summary of the College’s results on the North Carolina Community College System Performance Measures and Standards at the back of this catalog.