Scheduling and Attendance

Last Updated: 

Jan 1 2015

Schedule Adjustment

Add Policy

A student may add a course through the second day of the Academic Period. An Academic Period is defined as an academic term or subdivision of an academic term during which the College schedules a set of course sections (i.e. 16 week, 1st 8 week, 12 week).

Drop Policy

A student may drop a course prior to the 10% date of the class without a grade on the student’s transcript. The student should discuss with his/her academic advisor and then submit a completed Schedule Change Form. A drop after the 10% date of the class and prior to the 75% date of the class is considered to be a withdrawal that will result in a grade of “W” on the student’s transcript.

DCCC believes that students should take an active role in the learning process. If a student needs to withdraw from a course, the student must take the appropriate action to officially withdraw from a course on or before the 75% point of the class. The actual date of the 75% point varies from semester to semester; therefore, students should refer to the Academic Calendar for specific dates (General Information section of the General Catalog/Student Handbook). Tuition refunds can only be given for courses officially dropped prior to the 10% date published in the calendar in the General Catalog/Student Handbook.

Procedure for Withdrawing from a Course or Courses

•   The student must obtain a Schedule Change Form from his/her academic advisor, or from the college website. The student is responsible for obtaining the required signatures and last dates of attendance.

•   Schedule Change Forms received from students with the last date of attendance after the 10% point of the class and prior to or on the 75% point of the class will result in a grade of “W” on the student’s transcript. A grade of “W” has no penalty on the student’s GPA. After the 75% point in the class, the student will receive a grade from the instructor that will have an impact on the student’s GPA.

•   The student must return the completed form to his/her academic advisor for processing on or by the 75% date of the class. The student should refer to the academic calendar for the specific date.

If a student stops attending after the 75% point of the class, the instructor may assign a grade of “WF.” The grade of “WF” indicates that the student is failing at the time of non-attendance and will count the same as an “F” in the student’s GPA calculation.

Withdrawal from All Courses

Should a student find it necessary to withdraw from all courses in a term prior to the 75% date, the student should submit to the academic advisor a completed Schedule Change Form after obtaining the signatures of his/her instructor(s), a Business Office staff member, and a Financial Aid Office staff member. Should the instructor(s) not be available, an advisor’s signature will suffice along with the other required signatures. The student should also complete the online Withdrawal Survey. Tuition refunds can only be given for courses officially dropped prior to the 10% date published in the calendar in the General Catalog/Student Handbook.

Medical Withdrawal

In order to declare an emergency or medical withdrawal from some or all courses prior to a grade being recorded in the student’s permanent record, the student should submit to the Academic Advisor and the Director, Student Records and Registration, a written request to drop the course and documentation from a physician supporting the request prior to a grade being recorded. A student allowed to drop a course for medical or emergency reasons will receive a grade of “W” for the course.

If the grade has already been recorded in the student’s permanent record, and the student was unable, due to unusual circumstances, to request an emergency/medical withdrawal prior to a grade being recorded, the written request should specify the circumstances causing the delay. The request must be submitted to the Director, Student Records and Registration before the last day of the following semester. The Director will consult with the instructor(s) in making a decision. Appeals of the Director’s decision must be made in writing to the Vice President, Student Affairs within ten business days of the date of the original decision. Tuition refunds can only be given for courses officially dropped prior to the 10% date published in the calendar in the General Catalog/Student Handbook.

Administrative Withdrawal

Students whose emotional and/or psychological distress or substance use is so severe that they are unable to adequately participate in the academic environment, present a danger to others, are unable to adequately care for themselves, or are engaging in substance abuse requiring extensive treatment or hospitalization may be involuntarily withdrawn from the College for a minimum of six months. An administrative withdrawal constitutes a complete withdrawal from all courses, and a grade of “W” is recorded on the academic transcript. Administratively withdrawn students may not seek counseling or other support services from the College after withdrawal.

Tuition refunds for administrative withdrawals will be considered according to the College’s refund policy. 

Attendance Policy

The College believes that in order for students to be academically successful in achieving their educational goals, they must participate in all scheduled class sessions, laboratories, and clinical meetings. Although the occasional absence may be unavoidable, students are responsible to demonstrate their commitment to their educational goals by contacting their instructor to determine if arrangements can be made to make up any missed work. 

Class attendance is calculated from the first officially scheduled class meeting through the last scheduled class meeting.  Students in face-to-face and hybrid courses must be in attendance and recorded as present at least one time on or before the census date or they will be dropped from the course.  Students in on-line courses must log into each online course and participate in the required online activity before the census date or they will be dropped from the course.  Students are expected to be in attendance/participate in all scheduled class hours/activities. Students will be notified in the course syllabus of the attendance policy of the course. Some programs/courses may require a more rigid attendance policy because of regulations set by state and federal licensing agencies.  

Excessive Consecutive Absences

If a student misses 20% of class in consecutive absences in a face-to-face/hybrid course, or misses 20% of consecutive activities in an online/hybrid course and has not contacted the instructor by either email or phone, the instructor shall withdraw the student from the class.  The student will be assigned a grade of WF or WR or WU (withdrawn failing) which impacts the GPA as an F and may have financial aid implications.