Grades

Last Updated: 

Jul 1 2015

The Grading System

In order to keep students informed of academic progress, various grades are used. Courses for which quality points are not earned (pre-curriculum courses designed to assist the student in obtaining needed academic background) are taken on a Satisfactory (SA, SB, SC), Unsatisfactory (U), Pass (P) or Repeat (R) basis. Internship courses (courses designed to allow the student to gain meaningful cooperative occupational experiences in which the employer is involved in the grading of the student) are taken on a Pass/Fail (P/F) basis.

Grade = A
The student has, in a superior way, met the objectives established for the course. Quality Points = 4 per semester hour                   

Grade = B
The student has more than adequately met the objectives established for the course. Quality Points = 3 per semester hour                   

Grade = C
The student has adequately met the objectives established for the course. Quality Points = 2 per semester hour                                   

Grade = D
The student has minimally met the objectives established for the course. Quality Points = 1 per semester hour                   

Grade = F
The student failed to meet the objectives established for the course. Quality Points = 0 per semester hour                    

Grade = I
The student has completed the major portion of the course and due to extenuating circumstances has not been able to complete all the requirements. The student should be able to complete the course with minimal assistance from the instructor. Quality Points = 0 per semester hour                     

Grade = SA
The student has, in a superior way, met the objectives established for a pre-curriculum course. Quality Points = 0 per semester hour                          

Grade = SB
The student has more than adequately met the objectives established in a pre-curriculum course. Quality Points = 0 per semester hour                                   

Grade = SC
The student has adequately met the objectives in a pre-curriculum course.      
Quality Points = 0 per semester hour                                   

Grade = U
The student failed to meet the objectives established in a pre-curriculum course. Quality Points = 0 per semester hour

Grade = P
The student met the objectives established for a pre-curriculum course or the student has met the objectives of a course, designated in the College catalog, as one in which students are graded Pass (P) or Fail (F). Quality Points = 0 per semester hour                   

Grade = R
The student failed to meet the objectives established for the pre-curriculum course and must repeat the course.
Quality Points = 0 per semester hour                   

Grade = AU
Grade assigned for an audit in a curriculum course. Quality Points = 0 per semester hour

Grade = W
The student withdrew prior to the the 75% point of the course. Quality Points = 0 per semester hour                  

Grade = WF
The student's consecutive absences total 20% in a curriculum course and has failed due to non-attendance. Quality Points = 0 per semester hour

Grade = WU
The student's consecutive absences total 20% in a pre-curricular course and is unsatisfactory due to non-attendance. Quality Points = 0 per semester hour

Grade = WR
The student's consecutive absences total 20% in a pre-curricular course and the course must be repeated due to non-attendance. Quality Points = 0 per semester hour                 

Grade = CE
Grade assigned when the student receives credit for a course through challenge examnation. Quality Points = 0 per semester hour

Grade = CR
Grade assigned when curriculum credit has been granted for students completing a continuing education course. Quality Points = 0 per semester hour

Grade = T
Grade assigned when transfer credit is awarded. Quality Points = 0 per semester hour        

Audit

A student wishing to attend a curriculum course without receiving formal credit may audit a course provided he/she has not previously audited or taken the course for credit unless approved by the Dean of the course (refer to Repeat of Courses section). He/she must officially register and pay for the course. Audited courses receive no credit, and the grade symbol “AU” will be recorded on the student’s transcript. A student auditing a course is expected to attend class, participate in discussions, and take examinations.

NOTE: Students receiving any financial aid or veterans’ benefits cannot count audited courses in their total hours.

To audit a course the student must:

1. register for the course in the normal registration process as required of any other course before the final date for adding courses in any given semester. Fees for auditing a course are the same as for taking a course for credit.

2. declare an audit on a Schedule Change Form and obtain the approval of an advisor and the course instructor.

The Incomplete Grade

When a student has completed the major portion of a course and due to extenuating circumstances has not been able to complete all the requirements, the instructor may give an Incomplete (I) grade. The student should be able to complete the course with minimal assistance from the instructor. The “I” grade does not count as hours attempted or hours earned.

Procedure:

1. The student is responsible for contacting the instructor and making arrangements for completing the requirements for removing the “I” grade. If the student is unable to reach the instructor, the student should contact the instructor’s Associate Dean for the course.

2. If the “I” grade is not removed by the end of the twelfth week following the semester in which it was given, the grade will automatically convert to a grade of “F.” This procedure is followed regardless of whether the student is enrolled.

Grade Point Average (GPA)

Academic progress is based on a 4.0 cumulative grade point average (GPA) system. Only courses completed at DCCC are calculated in the student’s GPA.

•  Term GPA is calculated each semester and is used to determine eligibility for Dean’s List and Academic Alert, Probation and Suspension.

•  Program GPA is calculated using only the grades for courses included in the student’s program of study and is used to determine Honors and High Honors upon graduation. A final Program GPA of 2.0 is required for graduation with a degree, diploma, or certificate.

•  Cumulative GPA is calculated using grades from every course the student has completed at Davidson County Community College. 

Computation of Grade Point Average

Students accumulate grade points based on grades earned per semester. The GPA is determined by dividing grade points earned by the number of semester credit hours attempted. The last grade earned in a course will be used to calculate GPA.

Course

Credit Hours

Grade

Quality Points

Credit Hours Multiplied by Quality Points

BIO 163

5

C

2

10

PED 121

1

A

4

4

MAT 140

3

B

3

9

ENG 111

3

F

0

0

Total Credit Hours: 12

Total Quality Points: 23

Total Quality Points divided by Total Credit Hours = GPA
23 divided by 12 = 1.91 GPA

Repeat of Courses

The repeat of courses is governed by the following:            

1. Students may repeat a course for which they received a grade of “C” or below.

2. If a student elects to repeat a course for which a grade was earned or transfer credit was granted, the last grade earned will become the grade of record, regardless of whether the grade is higher or lower than the previous grade. All grades received will remain on a student’s transcript. However, when a course is repeated, the last grade earned will be used in calculating the student’s grade point average (GPA).

3.  A student may attempt to successfully (grade of “C” or above) complete a course a maximum of two times. Students who require a third attempt must have permission of the Dean or the Associate Dean for the course. Documentation is forwarded to the Student Success Center.

4. Students may not audit courses that have previously been audited or taken for credit, except as granted by the Dean of the School in which the course originates.

Appeal of Final Course Grade 

The faculty is charged with the full responsibility of evaluating the academic progress of their students and assigning grades to denote the students’ achievements. The College relies upon the professional judgment of the faculty in these matters and ordinarily refrains from reviewing or participating in any instructor’s evaluation of student achievement.  However, the College acknowledges that, on occasion, exceptional circumstances may arise in which a student should have the opportunity to appeal the final course grade (individual course assignments/test grades are not appealable).  When circumstances warrant, a student may make use of the following appeals process.

Process for Appeal of Final Course Grade

1.  If a student believes that a final course grade is inaccurate, the student shall contact the faculty member who assigned the final grade within five (5) business days of the posting of that semester’s final course grades in order to review the basis of the assigned grade.  The faculty member will determine an outcome of the appeal request and inform the student.

2.  If the student is not satisfied with the result and wishes to appeal, the student must submit a written statement explaining the reasons for appealing the grade to the instructor’s Associate Dean within five (5) business days of the outcome with the faculty.  The student may contact the Director, Instructional Support Services (Davidson Campus), for assistance in writing the appeal letter.  If the instructor is the Associate Dean, this step would be directed to the Dean of the School for the course.

3. The Associate Dean and Dean will review the appeal, assess the facts, and provide the student with written notification of the outcome of the appeal five (5) business days.

4. If the student is not satisfied with the result and wishes to appeal the decision, the student must submit a written statement explaining the reasons for appealing to the Vice President, Academic Programs and Services, within five (5) business days.

5.  The Vice President, Academic Programs and Services, will review the appeal, assess the facts, and provide the student with written notification of the outcome of the appeal within five (5) business days.

6.  If the student is not satisfied with the result and wishes to appeal the decision, the student must submit a written statement explaining the reasons for appealing to the President within five (5) business days.

7.  The President will review the appeal, assess the facts and provide the student with written notification of the outcome of the appeal within five (5) business days.

Please Note:  If the student believes the disputed grade was rendered on account of or was influenced by the student’s age, race, sex, national origin, sexual orientation, religion or disability, the General Complaint Policy must be followed.

Grade Changes

Assigning grades to a student is the responsibility of the instructor of the course in which the student is registered. Once assigned, grades may be changed only when an authorization for the change is approved by the instructor or the Dean/Associate Dean in which the course is taught. The change is then submitted to the Student Records Office. In cases where the instructor cannot be consulted, the Associate Dean will act in the instructor’s place.

Grade Forgiveness

Students who return to the College after being out for a minimum of 36 consecutive months (three years) and wish to make a “fresh start” in pursuing educational goals may apply for grade forgiveness. Grade forgiveness allows for “F” or “WF” grades earned at the College three or more years prior to current enrollment to be eliminated from the cumulative GPA calculation. To qualify for grade forgiveness, students must meet the following criteria:

•   Not have been enrolled at the College for a minimum of three years prior to current enrollment.

•   Be currently enrolled in curriculum courses.

•   Have successfully completed a minimum of 12 semester hours of credit coursework with a grade of “C” or better.

Additionally, the following points apply regarding the consideration of grade forgiveness:

•   Grades earned at other colleges cannot be forgiven.

•   Students may apply for grade forgiveness one time during his/her academic career at the College.

•   Forgiven grades remain on the transcript, but are not calculated in the cumulative GPA.

To request grade forgiveness, students must complete an Application for Grade Forgiveness and submit it to the Student Records Office. Students will be notified through their DCCC email of the decision, and in cases of approval, GPA recalculations will be made.

Course Requisites

Students must comply with the College requirements stipulating that courses may not be taken until all requisites have been met. There are occasions when exceptions may be deemed desirable and appropriate, but the instructor and Dean/Associate Dean must approve such exceptions. Instructors should state clearly the requisite of the course at the initial class meeting. Students not eligible for the course should be sent to the Office of Academic Advising immediately to process a schedule change.

Course Substitution

A student may apply to his/her advisor for approval of a course substitution. A course substitution requires final approval by the Associate Dean. The completed Course Substitution Form must be on file in the Records Office for audit purposes for graduation.