Summary of the Higher Education Act (HEA) of Institutional Disclosure Requirements
The summary provides information about the institutional disclosure requirements in the General Provisions (Title I), and the General Provisions for Title IV (Part G) of the Higher Education Act. It includes the requirements in the HEA prior to the enactment of the HEOA, and the revisions and additions to the disclosure requirements included in the amendments to the HEA in the HEOA and in the Higher Education Technical Corrections Act of 2009.
The disclosures include the information that institutions are required to provide to the general public, current students, current employees, prospective students, prospective employees, families of current or prospective students, or prospective student athletes and their parents, high school counselors and coaches. Requirements for reporting information to the Department of Education are included only when they overlap with disclosure requirements.
The overview provided for each disclosure requirement is based on statutory language, federal regulations and guidance from the Department of Education.
Student Financial Aid Assistance
General Institutional Information
Family Educational Rights and Privacy Act (FERPA) policy
Consumer information on College Navigator website
Facilities and services for students with disabilities
Student body diversity
Net Price Calculator
Refund policy for Withdrawals (For Non-Aid Recipients)
Refund policy for Withdrawals (Financial Aid Recipients)
Academic programs available
Transfer of credit policies
Institutional and program accreditation, approval, or licensure
Copyright infringement policies and sanctions (including computer use and file sharing)
Health and Safety
Drug and alcohol abuse prevention program
Security report (including emergency response and evacuation procedures)
Crime log (Available for review in Brooks Student Center, BSC 131A)
Crime statistics report
The Campus Sexual Violence Elimination (SaVE) Act Policy
Intercollegiate Athletic Program
Disclosure Requirements Relating to Education Loans
State grant assistance
Student loan information, from the Department of Education
Notice regarding use of National Student Loan Data System (NSLDS)
Entrance counseling for student borrowers
Exit counseling for student borrowers
DCCC is accredited by the Southern Association of Colleges and Schools Commission on Colleges to award associate degrees. Contact the Commission on Colleges at 1866 Southern Lane, Decatur, Ga. 30033-4097 or call 404.679.4500 for questions about the accreditation of Davidson County Community College. In addition to this regional accreditation, individual programs have accreditation or licensing board criteria as listed in the college catalog or at www.davidsonccc.edu. Copies of these accreditations can be obtained from the Office of Institutional Effectiveness, Planning, & Research located on the Davidson Campus in Mendenhall Suite 221.
The following programs have specific accreditation. More information can be found by clicking on the program listed:
Early Childhood Education
Automotive Systems Technology
Associate Degree Nursing
Cancer Information Management
Health Information Technology
Medical Laboratory Technology
Davidson County Community College is committed to a drug-free environment. The unlawful manufacture, distribution, dispensation, possession, use of a controlled substance, paraphernalia, or alcohol are prohibited on College premises and at any College-sponsored activities. Lawful consumption and possession of alcohol is also prohibited with the exception of catered use at special College or Foundation events as per DCCC Conference Center Policy.
If any student is found in violation of the College policy or convicted of violating any criminal drug or alcoholic beverage control statute while on College premises or at any College-sponsored activity, he or she will be subject to disciplinary action up to and including expulsion. Additionally any student found in violation of this policy may be subject to punishment to the full extent of the law under applicable local, state and federal law. It is further noted that the use of illegal substances poses a serious health risk including but not limited to severe reactions and death. Records of student drug and alcohol violations are maintained in the Office of Campus Safety and Community Standards; records of employee drug and alcohol violations are maintained in the Human Resource Services Office.
Students needing assistance for any reason related to the use of drugs, including alcohol, should contact a member of the DCCC Student Affairs staff, who will act as a referral source to an appropriate human services agency.
Twice per academic year, the College conducts drug and alcohol abuse programming open to all members of the campus community. Typical programming includes speakers (from law enforcement, health or counseling agencies) or demonstrations of the effects of drug and alcohol use.
To assist our employees and students in understanding the consequences of drug abuse, please review the following links:
Davidson County Community College is committed to providing the best possible education for all its students and a good working environment for all its employees. In striving to achieve this goal, it is important to assure the physical and emotional safety for all students, faculty, and staff. All College employees and students are responsible for taking safety seriously, preventing and/or reporting any unsafe conditions, and continuously practicing safety while performing any work or using any College facilities. Members of the campus community are encouraged to immediately report safety concerns of any kind to the following individuals:
• Campus Resource Officers, Davidson and Davie Campuses
• Security Personnel, Davidson and Davie Campuses
• Director, Campus Safety and Community Standards
• Director, Human Resources
• Vice President, Student Affairs
• Any supervisor of an academic program or campus service
Confidential crime reports may be made to the Davidson and Davie Campus Resource Officers.
Notification Systems: In the event of an emergency that may affect the safety of individuals, property or the continuity of college operations (Clery), the campus community will be notified in a timely manner through the following means, in the order listed:
1. An alert will be disseminated to the campus via an all-building audio mass-notification system. A phone message will also disseminate through this system to all campus phones.
2. An email, voice message, and text alert will be disseminated to the campus community via Blackboard Connect, a second mass notification system used by the College.
3. Emergency messaging will be displayed on desktop and mobile device versions of the College’s website. Messaging will appear on every page of the website.
Note: All forms of emergency messaging will contain the same information and directives for faculty, staff and students to follow. Messaging in all forms will be updated every half hour during an emergency.
Planning and Response: DCCC is committed to emergency preparedness and has engaged in response planning and practice emergency response drills. The College’s emergency plan is based on the National Incident Management System model. All employees have access to the College’s Emergency Response Handbook to assist with managing an emergency. Additionally, designated employees in each building assume leadership for building safety in the event of an emergency, and Maintenance staff members are assigned to buildings to assist during emergencies. These individuals receive training every August prior to the start of fall semester classes. The College’s emergency response procedures are tested and evaluated at least twice per year through practice drills facilitated by an external agency in the field of emergency preparedness. Additionally, the College’s evacuation building procedures are tested once per year through planned fire drills.
Disclosure: Twice per year, the College’s safety and emergency response procedures and crime statistics are disseminated to students, faculty and staff via email. Campus Resource Officers on the Davidson and Davie Campuses keep records of crime statistics and make these records available to the public upon request.
Education: The Director, Campus Safety and Community Standards, Campus Resource Officers and/or other community professionals conduct safety, crime prevention, and sexual assault prevention seminars open to all members of the campus community twice per year.
Other Security Concerns:
General Policies – Code of Conduct
A student who is involved in a Code of Conduct violation has the right to (1) review all information related to the case and ask questions, (2) respond to information and offer additional information related to the situation, and (3) present witnesses.
A student in the presence of a Code of Conduct violation and who is not actively involved has three choices: (1) leave the situation; (2) ask the student(s) to stop the behavior and/or leave the area; or (3) ask a College staff or faculty member for help. A student who does not choose any of these three options may be held responsible for the conduct violation.
In the event a conduct violation or student behavior concern poses a threat to the safety of individuals, college property or the continuity of college operations, a timely warning of the threat will be issued to the campus community through the College’s mass notification systems.
Prohibited under the Student Code of Conduct
Mental or physical abuse of any person or any other such form of behavior on College premises or at College-sponsored or College-supervised functions, including communication in any form, (e.g. standard mail, electronic and digital media, or telephone), physical abuse, verbal abuse, threats, intimidation, harassment, sexual assault, stalking, coercion and/or conduct which threatens or endangers an individual’s health, wellbeing, or safety.
Violation of the No-Harassment and Consensual Relationship Policy
Excessive use of profanity; obscene and offensive language and conduct.
Sexual misconduct or inappropriate sexual behavior, both consensual and non-consensual, including but not limited to inappropriate displays of affection, sending graphic or sexually explicit materials through electronic and digital media, explicit behavior, sexual harassment, sexual assault, public sexual indecency, or indecent exposure on College property.
Code of Conduct Disciplinary Procedure
In instances where the student poses an immediate danger to self or others, the Care Team will be involved, and the process of the Team will serve as the student’s disciplinary due process.
In cases of sexual assault or harassment, the College reserves the right to contact law enforcement officials if necessary to ensure safety for the victim. Further, the College commits to evaluating and implementing changes to the victim’s academic situation that may be necessary for ensuring safety. Additionally, victims will be referred to Family Services of Davidson County for assistive services.
DCCC currently has 16 programs that have specific requirements for vaccinations. You can find specific information at the following locations:
Associate Degree Nursing
Cancer Information Management
Central Sterile Processing
Emergency Medical Science (both curriculum and continuing education)
Health Information Technology
Medical Laboratory Technology
Nurse Aide (both curriculum and continuing education)
Practical Nursing Education
Zoo & Aquarium Science
College Catalog Policy Statements
In compliance with Title 23, Section 02C.0210 of the North Carolina Administrative Code and all applicable State and Federal laws, the following policy and procedures apply to all students, faculty and staff, and non-employees such as visitors, vendors, etc., who violate said policy.
Davidson County Community College is committed to maintaining a learning and working environment that is free from discrimination, threats, violence and harassment, and in which students and employees at all levels can devote their full attention and best efforts to their studies and their jobs. Harassment of any kind has no place in the College environment. The College does not authorize and will not tolerate any form of harassment including but not necessarily limited to that based on the following factors: race, sex, gender identity, national origin, age, disability, religion, sexual orientation or any other characteristic that is protected by law.
Examples of “harassment” covered by this policy include, but are not limited to, bullying, offensive language, jokes, threats, or other physical, verbal, written, or pictorial conduct including sending graphic or offensive materials through electronic and digital media relating to a person’s race, sex, gender identity, national origin, age, disability, religion, sexual orientation or other characteristic protected by law that would make a reasonable person experiencing such behavior feel uncomfortable or would interfere with the person’s studies or work performance.
The examples are just that – examples. It is impossible to list every type of behavior that can be considered harassment in violation of this policy. In general, any conduct based on these characteristics that could reasonably interfere with an individual’s studies or work performance or could reasonably create an offensive environment will be considered harassment in violation of this policy. This is the case even if the offending person did not mean to be offensive.
Harassment Based on Race, Sex, Gender Identity, National Origin, Age, Disability, Religion, or Sexual Orientation
Harassment based on these categories as they may be defined by governing law deserves special mention and is also strictly prohibited. Examples of the types of behavior that will be considered harassment based on these characteristics include:
- Jokes or negative comments about these characteristics
- Displays of reading materials or pictures containing negative material about these characteristics, including electronic materials
- Vandalism or “pranks” based on these characteristics
- Name-calling based on these characteristics
- Punishing a person for complaining of these types of harassment
Sexual harassment (whether opposite-sex or same-sex) is strictly prohibited. Examples of the types of behavior that are considered sexual harassment in violation of this policy may include:
- Sexually offensive jokes or comments
- Physical assaults or other touching that is sexual in nature
- Promising favorable treatment or threatening unfavorable treatment based on the person’s response to sexual demands
- Displays of sexually oriented reading materials or pictures, including electronic display of such materials
- Punishing a person for complaining of sexual harassment
Consensual Relationship Policy
Consensual relationships are not absolutely prohibited by the no-harassment policy; however, because of the potential for misuse or the perception of misuse of authority, certain consensual relationships are prohibited. Anyone who violates this policy will be subject to discipline up to and including immediate termination of employment.
All faculty and staff members are prohibited from having an intimate amorous relationship with any student who is under the academic supervision of that faculty or staff member. Both the fact and the appearance of such a relationship must be avoided. Academic supervision includes supervising, tutoring, providing guidance to or working with a student in any capacity, either directly or indirectly in the classroom, outside the classroom, or as a work-study student.
Academic supervision also includes counseling, advising a student or student group, in a formal or informal capacity, and participating in award, grant, or scholarship decisions. An intimate amorous relationship includes a romantic and/or sexual relationship between members of the same sex or members of the opposite sex. A relationship that is not consensual is governed by the College’s no harassment policy.
Under no circumstances may a faculty or staff member have an intimate amorous relationship with any student who is a minor. This prohibition applies whether or not the relationship is consensual and whether or not the student is under the academic supervision of the faculty or staff member. A minor is anyone under the age of eighteen.
A faculty or staff member who is aware that he or she is violating this policy or who is aware that he or she may appear to be violating this policy is encouraged to consult immediately with the appropriate supervisor to discuss a means of resolution.
College Commitment to Effective Policy
Effective No-Harassment and Consensual Relationship policies depend on everyone working together to address these very important subjects. Any employee or student who feels that the College has not met its obligations under this policy or is not satisfied with the way in which the report of harassment was handled should contact the College President.
The Campus Sexual Violence Elimination (SaVE) Act Policy
This Act creates the following criteria by which DCCC will respond to acts of dating violence, domestic violence, sexual assault and stalking:
SaVE requires that incidents of domestic violence, dating violence, sexual assault, and stalking be disclosed in annual campus crime statistic reports. Additionally, students or employees reporting victimization will be assisted in the following ways:
- Be assisted by campus authorities if reporting a crime to law enforcement
- Changing academic, living, transportation, or working situations to avoid a hostile environment
- Obtaining or enforcing a no contact directive or restraining order
- Receiving contact information about existing counseling, health, mental health, victim advocacy, legal assistance, and other services available both on-campus and in the community
SaVE clarifies minimum standards for institutional disciplinary procedures covering domestic violence, dating violence, sexual assault, and stalking to ensure that:
Any student or employee who is a victim of domestic violence, dating violence, sexual assault or stalking may report these actions to the appropriate representative of DCCC or law enforcement. DCCC is committed to promptly and fully investigating any allegations of misconduct and will proceed to investigate all claims as follows:
ESTABLISHING TIME FRAMES FOR THE REVIEW PROCESS
The College will conduct a timely review of all complaints of domestic violence, dating violence, and/or stalking. Absent extenuating circumstances:
- Review and resolution is expected to take place within sixty (60) calendar days from receipt of the complaint.
- The preliminary review of all complaints, including any necessary interviews to be conducted and any necessary interim measures to be put in place, will usually be completed within 10 days of receipt of the complaint.
- The subsequent, comprehensive review and investigation of the complaint, including interviews with all involved parties and gathering of evidence, is usually completed within 20 days of receipt of the complaint.
- Results of the complaint, via either a formal hearing or waiver of hearing are typically issued within 60 days of receipt of the complaint.
- An appeal of the results must be submitted within 7 days of receipt of the written result.
- Absent extenuating circumstances, decisions on appeals are typically issued within 30 days of submission of the appeal.
PARTIES’ RIGHTS TO ADVISORS
The respondent and complainant may be assisted during disciplinary hearings and related meetings, by an advisor of their choice. The respondent and complainant may present witnesses and may produce other evidence for consideration by the hearing officer. The respondent and complainant are responsible for presenting evidence on their own behalf. Advisors may speak privately to their advisee, respondent or complainant, during the proceeding. Either party may request a brief recess to consult with their advisor which will be granted at the discretion of the hearing officer. Advisors for the respondent and complainant may not present evidence or question witnesses.
NOTIFICATION OF FINDINGS
Within five (5) class days after the adjournment of the hearing, the hearing officer shall submit written findings of fact, conclusions regarding the charge(s), and imposition of a sanction, if any, to the respondent and any College official who is determined by the Director of Campus Safety and Community Standards to have a legitimate interest in the result. In the case of sexual misconduct and violations involving dating violence, domestic violence, sexual assault, or stalking, both the complainant and respondent shall also receive simultaneous notice of the results and sanctions imposed (and the rationale for the result and sanctions), as well as notice of the appellate procedures available.
DCCC considers dating violence, domestic violence, sexual assault, and stalking as extremely serious violations and subject to punishment up to SUSPENSION and/or EXPULSION from DCCC. This is separate and distinct from any criminal charges that may be brought from such actions.
Evidence to be presented by complainant(s) and respondent(s) during any hearing on the charges must be shared with the opposing party at least two (2) business days in advance of the scheduled hearing. The College Official presiding at and/or hearing the case may exclude evidence that has not be shared or adjourn the hearing to afford all parties the opportunity to review evidence to be presented during the hearing. The DCCC Official presiding at and/or hearing the case will make the final decision relating to the admissibility of all evidence.
BURDEN OF PROOF
The burden of proof in all cases is “the preponderance of the evidence” – whether it is “more likely than not” that the sex discrimination, dating violence, domestic violence, sexual assault, or stalking occurred. If the evidence presented meets this standard, then the respondent must be found responsible. This standard does not necessarily apply to any corresponding criminal or civil proceedings based of the actions in question.
All deadlines and time requirements in the Code may be extended for good cause as determined by the DCCC Official presiding over the case. Both the respondent and the complainant will be notified in writing of the delay, the reason for delay, and provided the date of the new deadline or event. Extensions requested by one party will not be longer than 5 business/school days.
As part of DCCC’s SaVE compliance DCCC is committed to providing programming for students and employees addressing the issues of domestic violence, dating violence, sexual assault and stalking. DCCC has implemented education programs to address these topics; such programs are outlined and defined below:
PRIMARY PREVENTION PROGRAMS
DCCC expressly prohibits the offenses of domestic violence, dating violence, sexual assault and stalking. DCCC is committed to provide programming, initiatives and strategies informed by research or assessed for value, effectiveness, or outcome that are intended to stop dating violence, domestic violence, sexual assault, and stalking before they occur through the promotion of positive and healthy behaviors that foster healthy, mutually respectful relationships and sexuality, encourage safe bystander intervention, and seek to change behavior and social norms in healthy and safe directions.
ONGOING PREVENTION AND AWARENESS PROGRAMS
Programming, initiatives and strategies that are sustained over time and focus on increasing understanding of topics relevant to and skills for addressing dating violence, domestic violence, sexual assault, and staking using a range of strategies with audiences throughout the institution.
Community wide or audience specific programming, initiatives, and strategies that increase audience knowledge and share information and resources to prevent violence, promote safety and reduce perpetration.
BYSTANDER INTERVENTION PROGRAMS
Programs and training that offer safe and positive options that may be carried out by an individual or individuals to prevent harm or intervene when there is a risk of dating violence, domestic violence, sexual assault or stalking. They include recognizing situations of potential harm, understanding institutional structures and cultural conditions that facilitate violence, overcoming barriers to intervening, identifying safe and effective intervention options, and taking action to intervene.
Options designed to decrease perpetration and bystander inaction, and to increase empowerment for victims in order to promote safety and to help individuals and communities address conditions that facilitate violence.
SaVE establishes collaboration between the U.S. Departments of Justice, Education, and Health and Human Services to collect and disseminate best practices for preventing, responding to and reporting acts of domestic violence, dating violence, sexual assault, and stalking. DCCC is committed to compliance with SaVE provisions and undertakes numerous training opportunities for faculty, staff and students to best be prepared to prevent and respond to acts of domestic violence, dating violence, sexual assault and stalking. DCCC makes a continued effort to maintain required disclosure of all acts of domestic violence, dating violence, sexual assault and stalking.
The College cannot resolve matters that it does not know about. Every student and employee has a duty to immediately report harassment, sexual crimes ( dating violence, domestic violence, stalking, sexual assault) or violations of the consensual relationship policy so that the College can try to resolve the situation. Harassment or violations of the consensual relationship policy should be reported when:
- An individual feels that he/she has been harassed, is a victim of a sexual crime or subject to a violation of the consensual relationship policy.
- An individual has knowledge of someone else being harassed, is a victim of a sexual crime or being subjected to a violation of the consensual relationship policy.
This is true in cases whether the alleged is a student, faculty, staff, or even a non-employee, such as a customer or vendor with whom the College does business.
To report harassment, sexual crimes or violations of the consensual relationship policy, contact:
Title IX Coordinator & Compliance Officer
Mendenhall, Office 229
336.249.8186, ext. 6235
Deputy Title IX Coordinator
Denise Barnhardt, Director of Human Resources
336.249.8186 ext. 4662
Deputy Title IX Coordinator
Rita Mathews, Associate Dean-Student Safety and Compliance
336.249.8186 ext. 6130
These individuals have been trained to respond appropriately to such reports. Once a report has been received, the College will:
- Conduct a prompt and thorough investigation (for sexual crimes the process of investigation of described in full detail under the SaVE Act Policy)
- Contact law enforcement officials if necessary to ensure the safety of the complaining student or employee
- Make appropriate referrals to Family Services of Davidson County or another appropriate entity for victim assistance services
- Evaluate and/or implement changes to the victim’s academic or work environment to ensure safety
- Discuss the results with the complaining student or employee and, where appropriate, the action to be taken
- Keep the investigation and results as confidential as possible
- If the complaint is verified, take appropriate corrective action, up through and including dismissal from the College or termination of employment.
No student or employee will be punished for bringing information to the College’s attention or for cooperating in an investigation; however, a person who self-reports a violation of the College policy is still subject to investigation and appropriate actions.
DCCC will protect the confidentiality of victims, including redacting names of victims, as permitted by law on publicly available recordkeeping.
The following person has been designated to handle inquiries regarding the non-discrimination policies: Karen Boyd, Title IX Coordinator & Compliance Officer, Mendenhall, Office 229, 336.249.8186, ext.6235, karen_Boyd@davidsonccc.edu.
For further information on notice of non-discrimination, visit The Office of Civil Rights for the address and phone number of the office that serves your area, or call 1.800.421.3481.