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Officers:
President
Vice President
Treasurer
Secretary
President
1. Must be a registered member of the Alumni Association for the duration of the term.
2. Officers are expected to participate in a majority of the meetings, events, and activities of the Association.
Duties: The President shall serve as Chair of both the Alumni Association membership and the Executive Committee meetings. Without limiting the generality of the foregoing, the President is empowered and tasked to:
(a) Chair all the meetings of the Alumni Association Membership and the Executive Committee;
(b) Serve as an ex-officio member of all clubs and committees sanctioned by the Executive Committee, with the exception of the Nominating Committee;
(c) Make all required appointments of standing and special committees
(d) See that all orders and resolutions of the members and Executive Committee are carried into effect and act;
(e) Create Task Forces or Advisory Groups from time to time and determine the membership of each, in consultation with the Executive Committee;
(f) Promote the welfare and further the objectives of this Association
(g) Serve as spokesperson (or duly appoint another spokesperson in his/her stead) for the Association to the press, legislative bodies, groups or organizations within the College and the public at large;
(h) Perform such other duties as are necessary incident to the President or as may be prescribed by the Executive Committee;
(i) Keep members of the Association informed of all activities undertaken and matters of concern to the Executive Committee;
(j) Serve as Alumni Representative at DCCC Foundation Board Meetings or duly appoint a representative;
(k) Work with the secretary in the development of the agenda for the meetings;
(l) Encourage the Executive Committee’s role in strategic planning;
(m) Play a lead role in fundraising activities and other events;
(n) Serve as a liaison to DCCC Alumni Office to carry out the mission
of the organization.
Vice President
a) Must be a registered member of the Alumni Association for the duration of the term.
b) Officers are expected to participate in a majority of the meetings, events, and activities of the association.
Duties: The Vice President is empowered and tasked to:
(a) Fulfill the duties of President in the absence or indisposition of the President;
(b) Assist the President with his or her duties, when requested and to be responsible for such duties as are delegated or assigned by the President or the Executive Committee;
(c) May act as liaison to one or more of the following groups: students, faculty, administration, and other college employees;
(d) Advise one or more committees and report the committee activities at each meeting of the Executive Committee;
(e) Perform any other duties assigned or delegated by the President or the Executive Committee;
(f) Serve as the Chair of the Distinguished Alumni Committee. In this capacity, is responsible for
a. Accept and encourage nominations for Distinguished Alumnus;
b. Research qualifications of persons nominated for Distinguished Alumnus status;
c. Plan, or cause to be planned, an event honoring the Distinguished Alumnus.
(g) Serve as the Co-Chair of the Nominating Committee. In this capacity, has the responsibility to:
a. Locate persons who are willing, able, and interested in serving on the Alumni Association Executive Committee;
b. Confirm said interest with persons referenced in Item g.a;
c. Locate persons who are willing, able, and interested in serving as an officer of the Alumni Association Executive Committee;
d. Confirm said interest with persons referenced in Item g.c;
e. Make the appropriate nominations at the Alumni Executive Committee Meeting.
Treasurer
1. Must be a registered member of the Alumni Association for the
duration of the term
2. Officers are expected to participate in a majority of the meetings,
events, and activities of the Association.
Duties: The Treasurer is empowered and tasked to:
a) Gathers information on income and expenses of the Association and reports the same to the Executive Committee at each meeting;
b) Monitors funds of the Association, and alerts President to any concerns in conjunction with the DCCC Alumni Office;
c) Works with the President to develop an annual budget and presents same to Executive Committee for approval;
d) Serves as the Chair of the Association Membership Committee. In this capacity, has the responsibility to:
a. Locate persons who are interested in joining the Alumni Association
b. Recommend benefits to Association Members
c. Coordinate annual membership drive.
e) Perform other responsibilities assigned by the Executive Committee.
f) Work with Foundation support staff to manage the Alumni Fund.
Secretary
1. Must be a registered member of the Alumni Association for the
duration of the term
2. Officers are expected to participate in a majority of the meetings,
events, and activities of the Association.
Duties: The Secretary is empowered and tasked to:
(a) Oversee the proper recording of proceedings of meetings of the Alumni Association Membership and the Executive Committee;
(b) Ensure that accurate records are kept of all members;
(c) Distribute a written copy of all proceedings of the Executive Committee meetings to Association membership and Alumni Office;
(d) Keep an up-to-date copy of the By-Laws and have a copy present at all meetings;
(e) Supply the presiding officers, Executive Committee members, and Alumni Office with an agenda of all Executive Committee and special meetings, if it is so desired;
(f) Handle all correspondence for the Association as directed by the President;
(g) Send notices of all meetings and other notices when required to the general membership in conjunction with the Alumni Office;
(h) Maintain records of the Association as appropriate;
(i) Serve as the Chair of the Fundraising and Events Committee. In this capacity, has the responsibility to:
I. Organize the Graduation Recognition(s) as appropriate
II. Organize other fundraising activities and events as established
by the Executive Committee
(j) Perform other responsibilities assigned by the Executive
Committee.
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